Property Project Manager (FTC)

JOB PURPOSE

To ensure the effective project management of allocated new build, refurbishment and construction projects in line with Building Regulations, Fire & Life Safety Regulations, Asbestos Management procedures and CDM Regulations to ensure the protection of the Selfridges property portfolio. Through the management of the RIBA design, development and implementation stages, the Project Manager will deliver to the requisite time, cost, quality and regulatory parameters in keeping with Selfridges aspirations and standards.

AREAS OF RESPONSIBILITY

This is a critical role for a project manager with construction site experience, developing the Selfridges brand and built environment in that it assists the Senior Project Manager in delivering the refresh and strategic masterplan projects across all stores. The role will encompass the interface between the Selfridges Steering Group, the project team and major stakeholders across the business ensuring that planning and communication is coordinated across all groups. Understanding the complexities of delivering construction projects in a working retail environment, particularly in luxury Department Stores, with the ability to liaise with multiple stakeholders at all levels is a prerequisite for the role. The role liaises with people from all areas and levels of the business as well as external teams of contractors, consultants and suppliers. Stakeholder management and communication are key. This role will also involve coordinating and managing all aspects of a project including day to day project, programme, budget and administration tasks.

Managing Projects

Full project life cycle ownership: successful project delivery will include full implementation from initiation to completion for a number of projects simultaneously. Particular focus on preparation of robust budgets and project compliance with Building Regulations, F&LS and H&S.
Assist in the production of clear briefs, programmes, phasing and cost plans for all projects
In conjunction with the Senior Project Manager and Consultant team procure the design of projects using the most effective means in line with RIBA design process
Liaise with all internal and external stakeholders throughout project lifecycle
Attend and chair all design team and site progress meetings
Attend brand / concession briefings and act as contact for all internal / external parties
Assist in producing scopes for external consultants and compiling formal appointments
Support procurement and tender process and compilation of contractual arrangements for contractors
Effectively manage costs through the application of formal financial controls
Consistently challenge, manage and benchmark costs
Monitor and review programme
Ensure projects meet or exceed defined quality standards
Ensure project compliance with requirements of legislation and/or external authorities
Ensure internal design approvals and financial sanctions are obtained at appropriate stages
Report project progress and any issues with solution options back to the Senior Project Manager
Assist in the effective management of team resources
Ensure effective management of project documentation for future retrieval
Produce snagging documents and ensure snagging is quickly closed out
Preparation of presentation documentation

Managing Teams

Manage a team of internal and /or external consultants and suppliers
Monitor delivery of the team’s roles and responsibilities
Monitor and challenge the performance of the project team
Manage change and resolve potential conflict

Communication

Execute a communication plan for all projects
Communicate clearly and effectively both internally and externally
Present confidently and effectively at board and store level
Seek feedback and respond constructively to criticism
Establish and maintain good working relationships with colleagues and external parties

Office Administration

Effectively manage written and oral communication
Maintain records and ensure project governance compliance
Develop and follow internal audit procedures for the management of projects

Maintain The Security, Health And Safety Of The Working Environment

Minimise the risks to health and safety of colleagues in the office and on site
Ensure self is fully conversant with Building Regulations, H&S legislation, fire strategies and emergency procedures
Ensure compliance with CDM Regulations on all projects
Ensure contractual compliance and legal governance for all projects

Business Goals and Brand Values

Encourage and promote an understanding of the Selfridges brand values within Selfridges as well as amongst external consultants and contractors
Promote Selfridges business goals in relation to project activities

KEY COMPETENCIES

Advanced project management skills
Knowledge of Building Regulations, F&LS legislation & RIBA design process
Experience of managing multiple medium/large sized retail fitout and construction projects in a fast-paced working retail environment
Great communication skills and ability to communicate with all levels and areas of the business and with external parties
Strong influencing and negotiation skills
Great empathy with brand development
Ability to coordinate and motivate virtual teams